You are right when you say, “I hate meetings” because you are not the only person in that category. A lot of people see meetings as tiring, boring, and sometimes a total waste of time, this is because of the awful experiences they’ve had. Nevertheless, meetings are a crucial element in the overall development and growth of any business or organisation.
Meetings are an essential exercise that we must conduct in our organizations ― now and then ― to monitor the growth/development and the entire performance of the organisation.
Types of Meetings
There are different types of meeting. The focus of discussion determines which of the categories a meeting can be classified. Here are some of the major types of meetings:
Status Meetings
You can call for a status meeting when the issue on ground requires discussion of the progress of a project. It could also be used to determine the current status of any problem the organisation might be facing. The outcome of status meetings most of the time is ethical accountability; everyone can see and measure the current organisational performance.
Brainstorming Meetings
It is important to know what a brainstorming meeting entails to effectively plan for one. Brainstorming meetings requires an accumulation of a group creativity technique by which efforts are made to find a conclusion for a specific problem by gathering a list of ideas spontaneously contributed by its members.
When there is a need for idea creation/generation, a brainstorming meeting is a recommended option. The time spent during the meeting could span a longer duration. And it would involve a lot of writing and scratching of ideas. The outcomes of brainstorming meetings are a significant factor in the growth of any organization. Alex Osborn once said, “It is easier to tone down a wild idea than to think up a new one.”
Brainstorming meetings could go on for hours upon hours and might even spill over to days upon days
Problem – solving Meetings
You can employ the problem-solving meeting when a seemingly impossible or impromptu problem confronts the organisation. The outcome of this meeting is, at the very least, possible solutions to these problem(s).
Team – building Meetings
Team-building meeting is the discussions that you have with members of the organisation during a tea breaks or at leisure hours. This meetings are usually more informal than formal. The outcome of this meeting is a strengthened and an increased team spirit within the organisation, which, in the long run, influences organisational productivity.
You may include some team building games in the meeting such as Count to 20; Follow the Follower; and Word Association.
Now that you know these various types of meetings, you must choose the right meeting to fit the issue currently facing your organisation, otherwise, you would end up wasting the time of others unnecessarily. It is very unreasonable to call for a problem-solving meeting in a situation where the organisation needs brainstorming for business ideas, it just won’t work, and that would turn them off from any other meeting that you may want to conduct. It is also crucial that you adequately communicate the expectations of any meeting to the people involved so they can come sufficiently prepared and expectant.
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